If this new year you are determined to ‘get there’ (in your career) where you see yourself in your dreams then this post is for you. If you are looking for ways to get more work done in less time and spend more quality time with people you care about; then stay with me and discover some of the best Productivity apps. These apps are here to make things and life easier. You may not find all the apps “productivity apps” in the traditional sense of the phrase, but each of them is worth having and will save you hours of precious time when used consistently.
Read through the list and then analyze which areas of your life you’d like to become more productive in for 2021. Then get the app/apps that will help you achieve your goals. Each of the following 17 productivity apps will make you more efficient in some way. Do not waste your vow for 2021 of doing more and succeeding. Do not waste your time and energy searching for new apps every day. I have compiled some of the best productivity apps that you can install right now on your iOS or Android device.
Along with these apps start following the Pomodoro Technique – the Excellent Productivity Booster to become more efficient in everything you do.
Here you have the list of the Best Productivity Apps in 2021 – let me help you to…
Discover the Best Productivity Apps to Become More Efficient
Clarification before we start, please note that, while the list below is numbered, the placement of apps doesn’t represent their level of importance. It is not a Top 10 kind of list, meaning the first app isn’t better than the last. It’s just random placement. This post is not sponsored and no links in this post are affiliate links either.
I am sharing my personal experiences and what I think is the best for business owners, bloggers, entrepreneurs, and solopreneurs. I have also conducted detailed, in-depth research to compile the best productivity apps that will help you reach your goals and make you more efficient in 2021.
So without further ado, let’s dive in!
1. Slack (Android, iOS: Free)
Slack takes conventional instant messaging a step further to make a more useful group messaging and coordination tool. This app covers your IM basics with real-time messaging synced across devices. I know you’re thinking Email is there for this job. Obviously, email is great for many things, but it can be cumbersome when co-ordinating and conversing with colleagues. It’s too easy for messages to get lost, or buried beneath a mountain of other emails, or they might end up sitting in your junk folder!
So there you have Slack! With Slack, all of your office communications are neatly organized and searchable. Different channels can be created for different tasks, projects, departments, and clients. Moreover, team members can jump in and out of conversations as needed. No one will be interrupted with unnecessary notifications about conversations if they’re no longer involved.
The unicorn company, currently valued at over 20 billion dollars, is one of the fastest-growing of all time. Major corporations like Target, Oracle, and Airbnb use the app on a regular basis because it’s an incredible productivity booster. I guess you have already heard of Slack!
If you’ve never used the tool before, start using this communication app that makes collaboration a breeze.
The app also supports file sharing, direct and group messaging tools. In addition, Slack features a system of chat channels, allowing you to quickly set up subgroups for task or topic-oriented discussions. Slack archives your communications, allowing you to search through old messages, channels, and shared files. So, Slack is much more than just an email alternative. You can also share documents, video chat, and send GIFs inside the application. To really boost productivity, it allows you to integrate with a variety of services such as cloud storage, Asana, Zendesk, Google Drive, Dropbox, SalesForce, CloudApp, and more. Premium plans provide more features, such as expanded file storage and better app integration. Plans range from $0 to $12.50 a month, per user.
2. Todoist (Android, iOS: Free)
Todoist is a multi-platform planner app that keeps things efficient with a clean and clear approach to interface and task management. This is one of the best productivity apps you must try.
Todoist Features a powerful natural language engine that can easily transform any thought you jot down into a one-off or recurring task, color-coded priority levels, shared projects, and productivity graphs that record your progress. It is a handy companion for getting things done. More advanced users will appreciate the powerful integration with services like Dropbox, IFTTT, and Slack. Updates have added features like Sections for organizing all of your projects and to-dos in groups and Quick Add to speedily add items to your lists.
Ther is an Upcoming View brought by a recent update, which makes it easier to visualize the tasks you’ve scheduled for the future. Its iOS version is great for swiping week by week, while it looks great on desktop, where you have more space to see your tasks day by day, weeks into the future.
The app is free forever, though premium subscriptions unlock additional features for $3.99 a month.
Who does not want to have better focus, save time, and become more productive! I always look for ways to save time and automate things. It’s important if you are in the blogging biz. But it’s even more necessary if you are working with a team.
Thank God, Calendar is here! This is the smart tool that you need to add to your stack this 2021!
This is an artificial intelligence-led productivity app. The best thing is, it is always learning for you. It will save you time and effort as you plan out your day, week, month, and even year. The more you use it, the more valuable it becomes. It will learn more.
You can allow anyone to choose a time and book a meeting with you directly inside the Calendar app. Fear not, Calendar is intelligent and always protect you from any meetings being scheduled at the same time. So, you’ll never have to worry about overbookings.
Calendar will also let you dive deep into the analytics of your calendar to discover ways to maximize your productivity and save more time. Do you know this intelligent app was featured in CNN, Inc, Forbes, and Entrepreneur?
It’s easy to get started. You can sign up with a Google account, Apple account, or any email id.
Just visit calendar.com and follow the sign-up prompts. You can get started for free or get access to more features via a monthly subscription plan.
4. Google Drive (Android, iOS: Free)
This is the best productivity tool with its perfect integration with the rest of the Google ecosystem. Google Drive is Google’s cloud storage service. You can easily upload and download any file, and efficient file sharing and collaboration features let you easily work on shared projects collaboratively.
Whatever mobile OS you use, its easy configuration of sharing settings, folder structure, quick access to recent files and details, and built-in viewing of documents, PDFs, photos, and videos make for a versatile cloud storage tool.
Want to create powerful visuals? Lucidchart’s diagramming tools can help you with that.
Lucidchart comes with keyword shortcuts or a quick click of the mouse that will improve your productivity by offering high-quality visual creation in just a few clicks.
They have multiple templates to choose from or simply create a custom document to use this tool today and just get started. It has hundreds of color palettes, shapes, and the option to add layers so that you can create your visuals easily and in a professional way.
Wait, are you thinking it is a personal productivity tool? No, it’s much more than that actually. Lucidchart can also be used to keep your entire team on track. You can tag your team members and collaborate within the software. The seamless communication allows for work to get done faster.
Lucidchart is free for basic functionality, however, there is a payment of $7.95 a month for individuals and $9 a month (per user) for a team account with premium features. Lucidchart will love it if you contact them for an Enterprise-level quote.
6. Trello (Android, iOS: Free)
With Trello, Project Management becomes enjoyable! How? Stay with me and you’ll know.
Trello is a project management app or we can say a highly customizable digital bulletin board. You can use to set up anything from to-do lists, tasks, notes, and more without any stress. Users create “lists,” which are dynamic containers that can be filled with “cards.” These can be anything from tasks, notes, ideas, pictures, and more, which you can then drag and drop up and down the line, or move to other lists. You can break big projects down into smaller chunks by creating “cards” for every task. All of this can be shared with other users, with provisions for creating new cards, adding comments, and assigning tasks. Cards can be arranged into different columns, which represent different phases of a project. As tasks get completed, cards are easily transferred from one column to the next.
It all starts with the platform’s Kanban philosophy.
Being a highly Visual App, Trello becomes very intuitive.
If you are a blog owner who has to wear many hats during the day, then here is a quick real-life scenario to understand how this process works:
You are tasked with managing your blog where you have guest writers, other authors who are provided blog ideas before submitting their articles for publishing.
Now to keep track of all the articles written and submitted by all these different writers, you create a Trello board with four columns: “Blog Ideas”, “Writing”, “Editing”, and “Published”
As each blog idea is worked on, and each writer submits particular articles, it makes its way from the “Blog Ideas” column, to Writing, then to Editing, and then all the way to the “Published” column when the article has been finished and posted. Make sense?
Trello is free to use, though they do offer premium plans with additional features starting at $9.99 a month.
7. Google Sheet (Free)
Google Sheets is a free powerful cloud-based spreadsheet application or tool. You can it use for a variety of data-driven tasks. That means you open it in your browser window like a regular webpage, but you have all the functionality of a full spreadsheet application for doing powerful data analysis. It really is the best for everyone.
- It’s free!
- It’s collaborative, teams can see and work with the same spreadsheet in real-time.
- It has enough features to do complex analysis
- It’s super really easy to use.
- You can build dashboards, write formulas that make your head spin and even build applications to automate your job. The sky is the limit.
Want something more convincing? Here you go – 5 reasons from Google themselves why you should use Google Sheets
You can try opening the Sheets home screen at sheets.google.com and see how it works.
8. HubSpot CRM
HubSpot CRM takes care of all the little details – logging emails, recording calls, and managing your data – freeing up valuable selling time in the process. It was built from the ground up to be ready for the modern world. HubSpot is intuitive and automatic where other systems are complicated and manual. It regularly ranks as one of the best CRM software products for small businesses and brands
Reasons why HubSpot CRM is the top choice for small businesses:
- Manage your pipeline and never let a deal slip through the cracks.
- Find and focus on closing the warmest leads.
- You can create your own email templates.
HubSpot CRM is 100% free forever and comes natively integrated with other free features that essential for small businesses: email marketing (up to 2000 emails/month), meetings scheduler, forms, email tracking, live chat, chatbot builder, reporting dashboard, contacts, and pipeline management.
Clients: Wistia, Atlassian, InVision, VMWare
Price: 100% Free Forever
9. LastPass (Android, iOS: Free)
What is incredibly frustrating? I’d say PASSWORDS! Having to remember a different combination of letters, numbers, and symbols just to log into each digital tool you use for work is a nightmare. And the truth is, passwords actually don’t do much to improve security. But the good news is, you never need to waste time fiddling with your logins and passwords ever again with LastPass, which is one of the best productivity apps for Android and iOS. The LastPass Premium app is a password vault, strong password generator, and browser all rolled into a single mobile app.
You can sync your password vaults, and then have the LastPass browser automatically fill in forms and login details when surfing the Web and accessing sites, either through the in-app browser, Safari or Chrome. You can also generate new passwords, as well as add or update your list of Form Fills. Additionally, the app includes Secure Notes features for important information that you want to bring along in encrypted form. Best of all, Lastpass now includes unlimited cross-device password vault syncing to all of its users, free of charge. So, this password management tool makes it easy to secure, generate, and remember passwords without any frustration.
Here’s how it works:
1. Download the LastPass browser extension to your computer. (Chrome/Safari/any web browser)
2. Create your LastPass account and create a long, detailed master password.
3. Add sites and unique passwords to your personal LastPass password manager vault.
4. Now, when you go to any of the sites that you have added to your personal LastPass vault, LastPass will automatically fill in the details for you.
If you want to boost digital security and productivity, you need LastPass, which can be used for free with basic functionality. Paid plans with additional features start at $4 a user.
10. Toggl Track (Android, iOS: Free)
Time tracking for better work,
not overwork – Toggl
Toggl track is simple to use, intuitive time tracker that you and your team will actually need the most. It is a free time tracking app available for desktop and mobile that makes it a snap to keep tabs on your time. You can easily record hours spent on projects or tasks with Toggl Track. It isn’t limited by device and works on your computer, tablet, and phone; so no matter where or what you’re working on, your hours can be tracked. You can start, stop, and log times and tasks with data syncing between the two platforms. Included tools help you organize, bulk edit, or tag entries for easy auditing and reporting, with the ability to import or export data in PDF or CSV formats. The best part is, you’ll never forget to turn this productivity app on because it sends you friendly reminders to do so. Whoaaa!
If you’re into freelance then a tool like this is a must-have.
How else will you accurately bill clients? (tell me if you know something better)
Having said that this is even useful to those who are employed on a salary basis. After all, if you want to become more productive, it’s a good idea to know how you’re really spending your time.
You can always analyze and look at the detailed report after completing a task. Toggl crunches the numbers and shows you how your time was spent. To avoid any mistakes in the future, finding and analyzing ways to become more productive is what this report can help you with.
Toggl is free to use, though they have a premium subscription that adds features like locking time entries, reminders, rounding rules for billable time, as well as project and team management tools that start at $9 a month per user.
11. CloudApp (Android, iOS Free)
CloudApp is a great productivity app and this is a highly intuitive visual communication tool. It is also a great time saver.
You can communicate faster with your customers, colleagues or clients with CloudApp’s free screenshot tool on mac and pc, screen recorder, GIF creation, and image annotation features. Industry Giants like Uber, Facebook, and Adobe are already their clients!
Whether you happen to be communicating with a colleague, a customer, or a client; CloudApp’s free screenshot tool on mac and pc, screen recorder, GIF creation, and image annotation features will help you get your point across faster. Don’t bother writing lengthy, complex emails, simply show people what you mean.
They have a free forever plan to get you started. For additional features, subscribe to an upgraded plan for just $9+ a month.
If you are in business, then you must know the power of social media, right? But you must agree how time-consuming and distracting it can be. Fortunately, there are apps out there to make things easier.
Hootsuite is a social media management app that allows you to update your company’s Facebook, Twitter, Instagram, YouTube, and LinkedIn pages from the same screen — without having to log in to each individual platform. You can reply to comments inside the tool, too. How cool is that?
But its scheduling feature is just crazy! And that’s the real reason I love this app so much. If you are into the freelance working world you will understand this. Just log in once, schedule every post you plan to make for the next week, month, three months, and then just monitor your accounts. It will automatically post content at the time you specified. Hootsuite allows you to schedule hundreds of messages at a time. Now isn’t that thing you are looking for? I know right!
13. Otter Voice Meeting Notes (Android, iOS: Free)
Otter Voice Meeting Notes is an assisted voice note-taking smart transcription app. It can record from your phone’s internal mic or through a Bluetooth device; it then automatically transcribes your work nearly in real-time, complete with punctuation, speaker ID, and searchable playback of your recordings. Users can edit transcripts to fix any errors, and transcripts can be exported to text or to other apps, or shared with a group or through public, view-only links.
The free plan for Otter Voice Meeting Notes works smoothly too which offers 600 minutes of transcribed audio every month. If you want more, you can get a $9.99-per-month subscription ups that will give you 6,000 minutes.
14. Any.do (Android, iOS: Free)
While juggling through life, office, business and home people often forget daily tasks and chores! So you have got Any.do that will help you keep your schedule on track with a to-do list, reminders, notes, and the ability to share lists with and assign tasks to others. This is again, one of the best productivity apps, Any.do lets you sync between phone, desktop, web, and tablet to keep your lists up to the minute (or second).
There is a voice-entry feature that lets you add items to your task list just by speaking. Calendar integration is also available for better task list management. Further enhance your productivity with cross-platform support for sub-tasks, notes, and file attachments. Plus, if you are an iOS 14 user, you will love the ability to view tasks in home screen widgets. You can start with the free version and later as your requirements go for the premium version with advanced features for $9.99 a month.
15. Adobe Acrobat Reader (Android, iOS: Free)
Adobe Acrobat Reader is a highly functional annotation app, which users rely on to view and sign their PDFs. Open PDF files from email, the web, or any app that supports sharing as you search, scroll, and zoom in and out. You can comment on PDFs using sticky notes and drawing tools or highlight and mark up text with annotation tools. Fill out PDF forms by typing text into fields and use your finger to e-sign any document. Save and share documents through a free Adobe Document Cloud account or Dropbox.
In-app purchases let you create PDFs, Edit, Convert PDFs to Word docs, Convert Microsoft Office files and images and reorder pages.
16. Word, Excel & Powerpoint (Android, iOS: Free)
Everyone uses Microsoft products, agree? Microsoft’s Office suite of programs has long been a gold standard for desktop productivity. And it continues that tradition with the mobile versions of Word, Excel, and Powerpoint too. Designed to provide maximum file compatibility with their desktop versions while modifying the interface for touchscreen devices, each of the three apps allows users to view and edit documents, spreadsheets, and presentations respectively.
Cloud support for services such as OneDrive, Drive, and Dropbox makes for easy sharing and collaboration. The free tier works great for basic viewing and editing, you’ll get the most out of the apps with an Office 365 subscription.
Microsoft just released a new mobile version of Office for Android and iOS that features Word, Excel, and Powerpoint, in case you want to combine all those individual apps into one. It surely is mobile-friendly.
17. 24me (iOS: Free)
It is a smart virtual assistant app for iOS that helps you make sense of your business day and appointments by combining calendar features, a to-do-list, and note-taking. The versatility of this tool makes it one of the best productivity apps.
The calendar syncs with a wide range of calendar services such as iCal, Google Calendar, Outlook, and Exchange. It also provides smart notifications such as a heads-up notice for the next day’s events and tasks, the right time to leave for your next appointment based on traffic conditions, and weather alerts. Voice controls make it easy to take down notes and set appointments. You can even create tasks through Amazon Alexa, Siri, and Apple Watch.
If you prefer more you can get the premium version that provides extra features like more customization options and the ability to turn emails into tasks.
We all know how the world is obsessed with productivity, which is a good thing. And for this we keep searching how to get things done more quickly and with less effort; improve our time management skills; and lead more productive, fulfilling lives. Hence, I have decided to guide you with these productivity apps listed in this blog post that I think will definitely help you achieve your goals.
I hope this guide has helped you find the productivity apps you need to be more productive at work or school. At the same time, I want to remind you that productivity ultimately isn’t about finding the right app. It’s about your mindset, discipline, and habit. Start working the right way with the right mindset. Stay healthy so that you become more productive. Know your MIND BODY and SPIRIT and reach your goals effortlessly.
If you are looking for a blog coach who can guide you on blogging with the right mindset then feel free to email us and someone from our team will reach out and guide you on what to do next.
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Infinite gratitude and much love always.♡
Best Productivity Apps 2021
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